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6 Stages of Researchfish

Researchfish® is the online data repository system that all 7 Research Councils (RCUK) have chosen to use to collect all outcomes, outputs & impacts of their funded research. RCUK has now moved away from a ‘final report-based’ collection method in favour of collecting the outcomes of its research in a more ‘real time’ manner i.e. around the times when they are actually realised.

This has been done to better track the progress, productivity and quality of the research RCUK supports throughout the lifetime of an award’s funding, and beyond. It provides the necessary evidence to the Government to justify the spending of public money, but also is very helpful to the Councils in strategy development and in justifying requests for additional funding for science.

The Purpose

Researchfish® is the online data repository system that all 7 Research Councils (RCUK) have chosen to use to collect all outcomes, outputs & impacts of their funded research. RCUK has now moved away from a ‘final report-based’ collection method in favour of collecting the outcomes of its research in a more ‘real time’ manner i.e. around the times when they are actually realised.

This has been done to better track the progress, productivity and quality of the research RCUK supports throughout the lifetime of an award’s funding, and beyond. It provides the necessary evidence to the Government to justify the spending of public money, but also is very helpful to the Councils in strategy development and in justifying requests for additional funding for science

Overview

  • RCUK funded awards are usually uploaded to Researchfish by each Funder (the relevant Council) soon after their funding begins.
  • Award holders will then receive and invite from Researchfish to create an online account (unless they already have one) 
  • Once an account is created an award holder can then start to add research outcomes to the system and attribute them to awards as and when they occur
  • Each year award holders are asked to ‘submit’ these outcomes to their Funder during a Submission Period It is important to note that simply adding outcomes against awards does not submit them to a Funder
  • A Submission Period is designed to allow Funders to take a snap shot of those outcomes at that point in time. At these times award holders are asked to verify that everything is currently up to date against their awards
  • Before submission can be completed award holders will be asked to complete a series of Additional Questions for each award they are expected to submit outcomes against
  • Award Holders will be asked to submit outcomes during the lifetime of the funding of an award, and for a period after that funding has finished.
  • The length of time a Funder will ask for the submission of outcomes against an award varies, but it is usually expected that for Grants and Fellowships this would be at least 5 years after funding has finished

The basic guidance that follows has been designed to help you understand and complete your Researchfish outcomes entries throughout the year, and during Submission Periods.  Researchfish have a user guide microsite at https://userguide.researchfish.com which will give you more detailed instructional information


The only way to become part of Researchfish is to be invited.

  • You will receive an invite for every FUNDER that you have an award with.  
  • You will receive an invite if you are a PI who has received funding
  • You will receive an invite if you are a student who started
  • The invite will go to the email registered on je-s for you during the data collection period (usually November/December of each year.
  • If you have not received an invite please check your junk folder then contact researchoutcomes@rcuk.ac.uk

You can add a team member to your Personal Portfolio or to a specific award  to assist with the addition of Outcomes.

Team members can be added via the ’Personal Portfolio’ or ‘Award Tab’ tab.  We would advise that students add their Supervisor’s who will be able to support them through the process. You can remove Team Members using the ‘Manage Delegates’ function.

A video showing this process is available.

The Outcomes on Researchfish our divided into two sections.  These are classified as ‘Common Outcomes’  and ‘Additional Outcomes’.

These can be found in both the ‘My Awards’  section and the ‘Personal Portfolio’ section of your Researchfish account. 

A video showing this process is available.

To enter your common Outcomes either go to the ‘Personal Portfolio’ tab or select the award you would like to add outcomes to from ‘My Awards’.

 The Research Councils want to collect as many Outcomes as are relevant to your award.  Please take time to look through the Outcome types and fill in any that are relevant to your award. 

There is further, more detailed guidance on how to add outcomes at https://userguide.researchfish.com/add-outcomes.html

The new Researchfish interface has a toggle system.  All outcomes will be toggled to the award you have added them to and to your personal portfolio.

Any outcomes which fall outside of your award life span can be added to the ‘Personal Portfolio’  but you will be unable to add these to an award.

For more detailed instructions on how to attribute Outcomes please go to https://userguide.researchfish.com/add-outcomes.html

Mandatory Outcomes

Your research Council has specific mandatory Outcomes that it wishes to gather information on.  In Researchfish these are called ‘Additional Questions’. These questions may be different for each award and each funder.

Additional Questions must be filled in order to submit.

The submission period for the Research Councils, for this year,  is from 6th February and 6th March. 2017.  You may enter Outcomes and attribute Outcomes before this date but you will not be able to submit the final outcome report for the year outside of this period.

During the submission period the submission bar will appear above your award and will be red in colour. 

The submission button will only be available during the submission period. 

The following page will appear. This needs to be completed or your award has NOT been submitted.

A video showing this process is available.

Note: not submitting an award could lead to sanctions on current or future awards.


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